Our Activity sheet for your ‘Adobe Connect’ for Beginners session sheet

Our Aim

To explore the use of Adobe Connect for Communicating and Presenting information and collaborating with others in real time over the internet.

Working as a group we’ll be using easy to use tools known as ‘Pods’, these enable communication with Voice over internet, video, text chat, interactive whiteboard and file sharing; the ‘Pods’ will be demonstrated through show and tell referencing resources followed by hands on activities that follow the steps in this activity sheet. ‘

This is the web link to access the Illawarra Institute Adobe Connect training room.

Illawarra Institute training room:
http://webconf.det.nsw.edu.au/iitrain

Getting started with Adobe Connect – 15 mins


Resources
Short introductory movie demo of what Adobe Connect does and how it works:
http://www.adobe.com/products/acrobatconnect/demo/

Excellent introductory resource by Stephan Ridgway of Sydney institute recommended as a reference for this activity sheet.
http://sridgway.wikispaces.com/BreezeMeeting

Links to TAFE Online Adobe Connect resources and training:
http://tafeonline07.wikispaces.com/Breeze

Activity 1 – Communication – 30 mins

Task About your headphones and making your audio work



Congratulations, you are now ready to participate in an Adobe Connect web conference.

Attendee list pod
First inform your facilitator you are good to go by changing your status in the attendee list.



The Attendee List pod, enables you can quickly see who is logged in to a meeting and monitor everyone's name, role, and status.

  • Find the attendee list pod, (with everybody’s name who is in the meeting)
  • Look for and click the words ‘My Status’. Choose ‘thumbs’ up from the drop down list

Task Camera and voice pod




  • Express your self, look for the Camera and voice pod.
  • Start your camera and voice, click on bottom left button



Click ‘Alllow’ to enable access to your microphone


.
Click the hands free ‘Lock icon’, and talk into microphone, unclick ‘padlock’ icon



The recommended use of the talk function is called ‘Hold to talk’ – Click the talk button and speak into microphone. Release ‘Talk button’ to no longer be heard.

Hints on using camera/voice – Stephan Ridgway

Unless you have a specific reason it's best not to utilise the video camera as it consumes significant band with and may degrade the overall experience of the session. As a facilitator you may introduce the session using the camera and then pause it for the duration of the session. To pause the camera click the camera icon, this will take a snap shot from the camera and use this as a still picture. The camera can be restarted by clicking the icon again.

It's a good idea to turn you microphone off if you are not speaking. With multiple speaker mode enabled, each participant adds a little background noise to the session which culminates in a distracting background interference.

The microphone lock mode is useful if you need to use your mouse to demonstrate and essential if you are desktop sharing as the focus is moved to away from the meeting room to the shaped application.

Adobe - TechNote : Best practices for Voice Over IP (VoIP) audio

Chat pod
The chat pod enables text chat for a session to enable participants to
  1. Ask questions or post questions for answering later.
  2. Text chat with others in the room
  3. Chat privately with someone else in the room
  4. Interact if they do not have camera or voice access

Task Chat pod

  • Find the chat pod, enter some text and hit return to participate in chat.
  • Click on the drop down arrow list and choose a name from the list. This enables private text chat direct to the person. The default option is ‘Everyone’ enabling text to be sent to whole group.

Activity Two – Explore the pods as a group – 30 mins


Attendee List Revisited– Profiles – Stephan Ridgway
There are 3 profile types in a Adobe Connect Professional meeting room, each with its own level of permissions.

Hosts

Can set up a meeting, invite guests, add content, and add or edit layouts in a meeting room. They can promote other participants to be hosts or presenters, and while a meeting is in progress, they can switch to preparing mode to create or edit a layout for a different presentation. They can use any features available to a presenter.

Presenters

Can show content already loaded into the meeting room from the library, and they can show new content from their computer. They can also share a screen, making anything displayed on the presenter's screen appear on the meeting room Stage of all participants and presenters. They can also chat, answer questions, and broadcast live audio and video. What they can't do is alter the layout of the pods in the room.

Participants

Can view the content that the presenter is showing or sharing, hear and see the presenter's audio and video broadcast, use text chat, and broadcast their own audio and video, if given permission.

Task – Changing profiles



  • Facilitator set participants users role to host
  • Participant demonstrates to group changing roles using ‘Set user role icon’.




  • Click on attended list pod options icon, choose ‘Change Enhanced participant right’, enable access to audio and voice pod.

Other pods

Adobe Connect has a number of other pods for a variety of different purposes.



To add a new pod, click Pods from the drop down menu and choose.



Each Pod has a common Pod options icon in the right hand corner for additional functionality,



Meeting hosts can prepare a variety of pre-pared layouts ahead of time using the tabs in the bottom left hand corner and choosing ‘Layouts/Organise Layouts’ from the top menu.


Task – Explore other pods as group


  • As a group explore the use of the following pods.
  • Share pod
    • Sharing your Screen
    • Documents
    • Whiteboard
  • Note pod
  • Poll pod
  • File share pod
    • Uploading content
  • Web links

Section 3- Your own adobe connect room - 30 mins

This is the web link to access your Illawarra Institute Adobe Connect training room.

Illawarra Institute training room:
http://webconf.det.nsw.edu.au/iilibrary/

An account has been created, to log on your email as username, password 1libconnect.

Task – Making and accessing meeting recordings

To record a meeting, choose meeting/ record meeting




To stop recording click on RED icon in top right hand corner.

To view your recording go to.http://webconf.det.nsw.edu.au and log on.





Click on ‘Meetings/Shared Meetings/Illawarra Institute’



Choose your meeting room name i.e. Illawarra Librarians then Click ‘recordings’


Click on your recording title.

Task - Booking your Adobe Connect session



Click on TAFE icon. Get them to book an event.
http://nciportal.det.nsw.edu.au/corporate/calendar/Lists/Events/calendar.aspx

Group discussion – Q&A and Online Showcase (May 18th) – 15 mins